Source-to-Pay with Coupa
Source-to-Pay with Coupa
Coupa provides a shopping experience to the requestor that is similar to traditional online shopping, resulting in an intuitive use of the system when purchasing products and services. With the search function the user can list comparable item results with images and prices, which can then be selected and added to the shopping cart. To generate these search results, the corresponding articles must be created in the system in the form of static catalogs. For this purpose, the supplier and Sixt have two different processing options, which we would like to explain in more detail below. A third option of catalog management is the use of a punchout catalog.
To use a static catalog, the supplier must first create a CSV file with a defined data structure. This file can be uploaded and submitted by the supplier in the Coupa Supplier Portal or sent to Sixt by e-mail. In the first case, the catalog is transmitted electronically by the supplier to the Sixt Coupa system and must be accepted by the responsible buyer. In the second case, a Sixt employee uploads the catalog to Coupa and publishes it. In both cases, the catalog and contract are linked at article level. We will be happy to define your type of upload in a personal discussion.
You can also create and maintain catalogs in the CSP. The CSV files are available as templates that you fill out and save at item level. This type of integration is recommended when creating a catalog with a small number of articles. For maintaining existing catalogs, the CSP is also suitable for catalogs with a larger number of articles.
In both cases, you must define whether you or Sixt will be responsible for creating and maintaining your catalog articles, in a personal meeting.
A further possibility to make your articles available in Coupa is the connection via a so-called Punchout catalog. Here the requestor in the procurement process is forwarded from the Coupa instance of Sixt to the supplier’s website – thus the user is in the supplier’s online shop. Here the requestor finds a contractually agreed range of products to choose from, including all negotiated prices. After the requestor has placed the needed products or services in the shopping cart, he or she is returned to the Sixt Coupa instance when checking out. Here the order can be completed. This connection method is suitable for suppliers with a very large number of articles (more than 100 articles). However, we would like to point out that the articles of a Punchout catalog are not directly listed in the search results of Coupa. Only the online shop is displayed, which must be actively opened by the requestor.